- Departments & Offices
- Finance Department
- City Purchasing Division
City Purchasing Division
The mission of the Purchasing Division is to ensure that the City's requirements for goods and services are met in an accurate and timely fashion at the best overall value to the City.
The Purchasing Manager provides the oversight and direction for all procurement policies and processes.
What we do
- Posting bids for City purchases for goods and services
- Purchasing of all goods, equipment, and services for City departments
- Management of inventory levels at the parts warehouse (Stores) location for department needs
- Contract Management
- Vendor Management
Procurement Code of Ethics
When placing City business with the business community, it is every Employee’s responsibility to follow good business and ethical practices and to adhere to the City’s applicable law, policies, and procedures. This is a responsibility that should not be taken lightly as it is a duty under the law.
- All vendors shall be treated equally and fairly at all times by City personnel, with equal information given to each vendor who participates in a competitive situation.
- City employees must discharge their duties under the City’s Municipal Code and Manual in an impartial manner to foster the integrity of the City’s purchasing function and to assure fair and open competition for City business and the selection of competent, responsible vendors.
- All City employees should complete the Disclosure of Appearance of Conflict or Impaired Judgement to document why the employee should remove themselves from any purchasing situation.
- It is a direct violation of the City Code to aid or assist a bidder in securing a contract to furnish labor, materials or other supplies or favoring one bidder over another, giving or withholding information from any bidder not given or withheld from all other bidders; willfully misleading any bidder in regard o the character of the materials or supplies of a quality inferior to that called for by the contract; knowingly certifying to a greater amount of labor performed or material or supplies furnished then has been performed or received.
- City personnel is prohibited from accepting gifts, rebates, money, entertainment, personal services, or in any way incur material personal gain from any vendor doing business with the City or from any potential City vendor, or if circumstances create the impression that one’s vote, judgment or action could be affected, or that staff are being rewarded for the performance or nonperformance of an official duty or if the item is of a value that exceeds statutory limits. Promotional items of nominal value such as calendars, pens, balloons, etc., shall not constitute a gift if received as a non-personal item by the Employee and the item is distributed to customers or potential customers routinely by the contributor.
Municipal Code References
Below are references to the City's Municipal code that govern the purchasing process for the City of Modesto.